Software for massage therapists for independent therapists, small studios and bodywork practices.
Massage therapist software with SOAP notes that clear themselves, a day schedule per therapist, session packs that count down and insurance claims you can track and print. Everything a practice runs on, in one offline file.
Most massage software is rented by the month, for as long as you keep treating clients. This one you buy once.
Key benefits
One-time payment
No monthly fee, no per-therapist charge and no yearly renewal. The price you see is the whole price.
SOAP notes that clear themselves
Every note is linked to its visit, and a session with no note waits in a charting backlog until you write it.
Packs that count themselves
Sell a 10-session pack, book visits against it, and the sessions left update on their own.
Claims you can track and print
Doctor-referred visits become draft claims, aged by days open, with a printable superbill.
What this massage therapist software does
Everything a small practice runs on, in one place.
You get a dashboard, clients, SOAP notes, appointments and a month calendar, packages and memberships, insurance billing, sales and expenses.
Services, therapists, products, suppliers and reports are included too.
You can print every note, claim and report on your own letterhead, export every list to CSV and back up to a JSON file. The app is in US English.
Clients with the notes a therapist needs
Contact details, date of birth, pressure preference, focus areas, health history, contraindications and allergies, insurance payer and member ID, whether the intake form is signed and how they found you.
Treatment history with a pain trend
Open a client to see their alerts first, then the pain-before and pain-after scores from every SOAP note drawn as a line, their packages and their next visit.
Rebooking and renewal reminders
Clients with no visit in 28 days (you can change the number) and nothing booked appear on the dashboard, so regulars do not drift away. A license or liability policy that expires within 60 days raises an alert.
Therapists, licenses and commission
Each therapist has a role, a license number and expiry, a liability insurance date and a commission percentage, with a performance summary for any period.
Products and suppliers
Oils, aromatherapy, hot and cold therapy, linens and table supplies with a reorder level, so a low-stock alert shows before you run out.
Find, print and export
One Find button searches clients, therapists, services, appointments, notes and claims at once. Every list has Print and CSV buttons, and Export All Tables writes everything into one file for your accountant.
SOAP note software for massage therapists
Seven sessions, seven notes, none forgotten.
Charting is the job that slips at the end of a full day. Here is how this SOAP note software keeps it from slipping.
Subjective, Objective, Assessment, Plan
Pain before and after on a 0–10 scale, the pressure used, areas treated, techniques and home care advice, all on one note.
Linked to the appointment
Click a session in the Charting Backlog and a new note opens with the client, therapist and date already filled in.
A counter you cannot miss
A red counter on the dashboard and the SOAP Notes menu shows completed sessions that have no note yet.
Prints on your letterhead
Each note prints with your practice details and a signature line. Choose “Save as PDF” in the print dialog to email one.
Massage therapist scheduling software: what it does and what it does not
You book the visit. Clients cannot book themselves.
If you are looking for scheduling software for a massage therapist, this is the one limit to weigh first. Everything behind the desk is here; the part where a client books from a phone is not.
What you can do
Book a visit by client, therapist, service, room, date and time, track its status and how it is paid, add a tip, see the month on a calendar colored by status and print today’s day sheet with each client’s pressure preference and alerts.
What it does not do
No online booking page or app for clients, no text or email reminders, no card processing and no warning about a double-booked time, so check the day before you confirm.
Visits that run the practice
Mark a visit Completed and paid by card, cash or gift card and the sale is logged once. Pay with a package and one session is used. Pay with insurance and a draft claim is created.
Who it suits
A therapist or front desk that takes the bookings and the payments, and wants their own records on their own computer for a one-time price.
Insurance billing software for massage therapists
Track every claim and print the superbill. You send it yourself.
Doctor-referred visits are where billing gets lost. This keeps every claim in view without a second program, and it says plainly what it does not do: it does not submit claims electronically.
From visit to draft claim
Complete a visit paid by insurance and a draft claim is created with the payer, date of service and CPT code from the service.
Status from Draft to Paid
Claim number, diagnosis code and billed, allowed and paid amounts, with Draft, Submitted, Paid, Partially Paid, Denied and Appealed. A paid claim logs the income once.
Aged by days open
Each unpaid claim shows how many days it has been open, and reports group what is outstanding into 0–30, 31–60 and over-60-day buckets.
A superbill you can print
Every claim prints as a superbill on your letterhead with your NPI or tax ID, ready to hand to a client or send to the insurer.
Accounting and bookkeeping for massage therapists
Bookkeeping for the practice, not a full accounting package.
If you searched for accounting software for massage therapists, here is what you get and what you do not, before you buy.
What it keeps
Every sale and expense by category: sessions, package sales, insurance payments, retail and tips in, supplies, laundry and rent out. The dashboard shows revenue and net cash flow for the month.
What it does not do
No double-entry ledger, no tax filing, no payroll and no bank connection. It is the record of what came in and went out, not your accountant.
Reports for any date range
Income and expenses, sessions and value by service, claims and aging, average pain relief, and performance and commission by therapist.
Hand it to your accountant
Export All Tables writes every module into one CSV file that opens in Excel, Google Sheets or Numbers.
Why therapists switch
You are not really choosing between two massage software packages.
Most software for massage therapists is rented by the month, and the client list and the notes live on somebody else’s server. A paper chart and a spreadsheet are cheap but count no packs and chase no claims.
This massage therapist software is a file you own, with the schedule, the notes, the packs and the claims built in.
| OwnDesk Massage | Subscription massage software | Paper & spreadsheets | |
|---|---|---|---|
| Price | Original price was: $149.00.$49.00Current price is: $49.00. once | Monthly fee, for as long as you use it | Free, but it costs your evenings |
| SOAP notes linked to the visit | Included, with a charting backlog | Usually | A paper pile |
| Packs that count down | Included, from completed visits | Usually | A formula you maintain |
| Insurance claim tracking and superbill | Included, no e-submission | Often, some submit electronically | Rebuilt each time |
| Works offline | Yes | Often needs a connection | Yes |
| Your records if you stop paying | Still yours | Access ends | Still yours |
| Clients book online, text reminders, electronic claims | Not included | Often included | No |
| Several people at once | Not included — one desk at a time | Usually included | Only through a cloud drive |
The subscription column is a general description of software sold by the month, not a claim about any single company — features and pricing differ, so check each site.
OwnDesk Massage is single-computer software: it does not sync between devices, take online bookings or payments, send messages or submit claims. It is not a certified EHR.
From payment to your first session
Three steps, about two minutes.
Pay with card
Checkout runs on Stripe. Your card details never touch this site.
Download and open
The link appears the moment payment clears. Double-click the file — it opens in your browser, no install, no internet needed after that.
Look around, then start fresh
It opens with a sample practice already loaded. Remove the sample data from Settings, then add your therapists, services and clients.
If OwnDesk Massage isn't right for how you run your practice, email me and you get a refund — no questions. If something's confusing, you're writing to the person who built it, not a queue.
Custom build
Need it to work exactly the way your practice does?
I can adapt OwnDesk Massage to the way your practice works: your own fields, your intake forms, your reports, or two OwnDesk products combined into one. It’s still a one-time payment, it still runs offline, and it’s yours. I built the software, and I build your version myself.
- An intake form with your own health questions and modalities
- Gift certificates with a balance that counts down
- OwnDesk Massage and OwnDesk Yoga combined, for a wellness studio that runs both
Custom builds start at $490, paid in two halves: 50% to start, 50% after you’ve tested it.
Tell me about your businessQuestions
Before you buy.
What is software for massage therapists?
Is this massage therapist software for a solo therapist or a small studio?
Is it SOAP note software for massage therapists?
Can I see how a client's pain changes over time?
Is it insurance billing software for massage therapists? Does it submit claims?
Is it scheduling software for a massage therapist? Can clients book online?
What is the best scheduling software for massage therapists?
How do session packages and memberships work?
Is it accounting software for massage therapists? Is it bookkeeping software?
Is it the best accounting software for massage therapists?
Is it HIPAA compliant, or a certified electronic health record?
Can several people use it at the same time? Is it in Spanish?
Where are my records stored, and is there a subscription?
Can you customize it for my massage business?
Write a SOAP note in it before you decide.
The live demo has real screens and a sample massage practice loaded — no sign-up beyond your name and email, no credit card. If it fits, buying takes about a minute.
14-day money-back guarantee · instant download · one-time payment