Cleaning business software for maid services, commercial cleaners and specialty cleaners who would rather own it than rent it.
This is cleaning business management software in one file. Quote a job from line items, turn it into a job with one click, cost it as supplies and hours come in, and send invoices that track themselves.
It also tracks the recurring weekly, nightly and turnover plans that pay the bills between one-off jobs. No monthly fee, no login, and it works with the Wi-Fi off.
Key benefits
One-time payment
No monthly fee and no yearly renewal. The price you see is the whole price.
Quotes that become jobs
One click turns an accepted quote into a job, price and budget already filled in.
Recurring cleaning plans
Weekly, nightly and Airbnb turnover contracts, with their own renewal date.
Real margin per job
Job price minus supplies, subs and crew hours, from records you already entered.
Cleaning business management software for a small company
Everything a small cleaning business runs on, in one place.
You get a dashboard, a calendar, reports, leads, quotes and estimates, clients, recurring cleaning plans, jobs and tasks.
It also tracks the cleaning log, change orders, safety, follow-ups, client requests, employees, subcontractors, suppliers, equipment, inventory, invoices, purchase orders, expenses and timesheets. English and Spanish are both in the same file.
Cleaning business software that uses your numbers
Build a quote from line items — supplies, labor, subcontractor, equipment — with quantity, unit cost and markup, tax on top.
Accept it and one click creates the job with the contract amount and cost budget already filled in. No retyping the same numbers twice.
The quote prints on your letterhead with a signature line. Its status runs from draft to sent, accepted, rejected or expired.
Recurring cleaning plans for the work that repeats
Weekly and bi-weekly home cleaning, monthly plans, commercial nightly contracts, Airbnb turnover plans, quarterly deep-clean add-ons.
Each plan carries its own annual price, visits per year, next visit and renewal date, with a one-click renewal so nothing lapses by accident.
Scheduling software for a cleaning business, kept simple
A Jobs board, a month Calendar and a Cleaning Log that captures weather, crew on site, hours worked and what got done, per stop.
You create and move the jobs yourself. As cleaning business scheduling software it is a board you fill in, not a route optimizer.
Invoicing, including deposits and progress billing
Deposit, progress claim, final invoice, variation and credit note, with Paid, Partial and Overdue worked out for you.
Job price plus approved change orders, minus supplies, subs and crew hours, gives the margin. A 0 to 100 health score flags the jobs going wrong.
Follow-ups and client requests, tracked apart from the job
A streak on stainless steel, a carpet stain that didn’t lift, a missed baseboard — Follow-Ups keeps a punch list with a location, a trade and an assignee.
Client Requests tracks questions and change requests through to an answer, separate from the job's own change orders.
Inventory and equipment, not just a job list
Chemicals, microfiber, trash liners, vacuum bags, floor finish and mop heads, tracked against a minimum stock level, with low-stock alerts.
Vacuums, extractors and floor machines — owned or hired — with a next service date, alongside your suppliers and subcontractors.
From quote to paid in four steps
Quote it. Clean it. Get paid.
Good cleaning business software has to keep four things in the same place: what you quoted, who is doing it, what it cost and what you are owed.
Quote it
Add the client, then build the quote from line items — supplies, labor, subs, equipment — with markup and tax.
Accept it
The quote becomes a job with its contract amount and cost budget already filled in. Set the crew lead and the schedule.
Do it and cost it
Log the cleaning visit, hours and expenses against the job and record change orders. Margin and health score update themselves.
Invoice and follow up
Raise the deposit, progress or final invoice, record the payment and see what is still owed. Plan renewals and follow-ups show up before they are forgotten.
Recurring work is managed separately, as a Recurring Cleaning Plan with its own visits and renewal date, so a weekly home clean does not get mixed in with one-off jobs.
The numbers, on the first screen
Six figures a cleaning business owner actually steers by.
Active jobs, contract value, cost to date, costs this month, collected this month and outstanding invoices — plus a job health table and a needs-attention list.
Job health, live
Progress, budget used and margin, per job, updating as costs and hours come in. A job spending faster than it is being cleaned is visible before it is a problem.
Needs attention
Overdue invoices, late tasks, expiring documents and low stock, all in one list, so nothing gets chased by memory.
Recurring plan renewals
Plans coming up for renewal are flagged before the renewal date passes, so recurring revenue does not lapse by accident.
Cash in vs. costs
Six months at a glance, plus costs by category for the month, so a slow month shows up before it surprises you.
Accounting, chemicals and the field, honestly
The business side of a cleaning company, without the monthly fee.
A cleaning company lives out of a van, a storage closet and phone calls. Cleaning business software should keep the jobs, the money and the paperwork straight. It should also tell you where its limits are.
Is it accounting software for a cleaning business?
It covers the job side: quotes, invoices, payments, expenses, timesheets, job costing and margin, with every list exportable to CSV for your accountant.
It is not a general ledger. There is no payroll, no bank feed and no tax filing, so keep your bookkeeping program for those.
Does it keep a chemical compliance log?
No. You can note chemical dilution, storage and PPE checks in Safety or in job notes, but it does not maintain a regulator-grade OSHA/SDS compliance log. Keep the official safety data sheets and training records your state requires.
What it does is everything around the job: the quote, the schedule, the invoice and the follow-up.
Cleaning log reports that print
Weather, crew on site, hours worked, work completed and deliveries received on one page, printable as a daily report and linked to the job for costing.
Works with no signal
The file runs offline in your browser, on a laptop or tablet, at a client's house or on a job site. Nothing needs a connection once it is downloaded.
What it does not do
No GPS or route tracking, no crew mobile app, no customer self-booking, no automatic texts or emails, no card processing, no time-clock punch app, and no two people editing at once.
It is the office record of the operation, not a live field service platform.
Safety records
Safety keeps toolbox talks, site inspections, near misses, inductions and corrective actions — chemical dilution and storage, PPE checks, wet-floor and ladder safety. It is a place to write things down, not a compliance log, so keep the official records your state requires.
Choosing cleaning business software
You are not really choosing between two software packages.
Most cleaning business software is rented by the month — commonly $19 to $599, depending on the plan and how many cleaners you need — and the records live on somebody else’s server. Spreadsheets are free but cannot turn a quote into a job or track a recurring plan's renewal date.
This is cleaning business software you own, with the recurring-work parts built in.
| OwnDesk Cleaning | Subscription cleaning software | Paper & spreadsheets | |
|---|---|---|---|
| Price | $ 49.00 once | Monthly fee, for as long as you use it | Free, but it costs your evenings |
| Quotes that become jobs in one click | Built in | Usually | By hand, every quote |
| Recurring cleaning plans with renewal tracking | Included | Varies | A list you keep up |
| Cleaning log per crew stop | Included | Varies | No |
| Job costing with a live margin | Included | Varies | Your own formulas |
| Works offline | Yes | Often needs a connection | Yes |
| Your records if you stop paying | Still yours | Access ends | Still yours |
| GPS tracking, route planning, crew mobile app | Not included | Often included | No |
| Several people at once | Not included — one computer at a time | Usually included | Only through a cloud drive |
The subscription column is a general description of cleaning business software sold by the month, checked 23 September 2026 against published pricing (examples: ZenMaid about $19–$49/month plus a per-seat fee, roughly $200–$300/month for an owner and 3–5 cleaners; Jobber about $29–$599/month depending on plan and users) — not a claim about any single company; features and pricing differ, so check each site. OwnDesk Cleaning is single-computer software: it does not sync between devices, track crews by GPS, send messages, process card payments or maintain a regulator-grade chemical compliance log.
From payment to your first quote
Three steps, about two minutes.
Pay with card
Checkout runs on Stripe. Your card details never touch this site.
Download and open
The link appears the moment payment clears. Double-click the file — it opens in your browser, no install, no internet needed after that.
Look around, then start fresh
It opens with a sample cleaning company already loaded. Clear it from Settings, which keeps your company name, logo and tax rate, then add your own clients, jobs and recurring cleaning plans.
If OwnDesk Cleaning isn't right for how you run your cleaning business, email me and you get a refund — no questions. If something's confusing, you're writing to the person who built it, not a queue. English and Spanish, both spoken here.
Questions
Before you buy.
What is cleaning business software?
What is the best cleaning business software for a small company?
Does it handle recurring cleaning contracts, not just one-off jobs?
Is this cleaning estimating or job costing software?
Is it scheduling software for a cleaning business?
Does this work for carpet cleaning, window cleaning or duct cleaning businesses, not just house cleaning?
Is this commercial cleaning business software, or just for residential cleaners?
Can it work as a simple cleaning CRM?
Is it accounting software for a cleaning business?
What happens to a follow-up or a client request after the job is done?
Can several people use it at the same time?
Where are my records stored, and is there a subscription?
Build a quote in it before you decide.
The live demo of this cleaning business software has real screens and a sample cleaning company loaded — no sign-up, no credit card. If it fits, buying takes about a minute.
14-day money-back guarantee · instant download · one-time payment